Information available from Braml

Freedom of Information Act

Information available from Bramley Parish Council under the model publication scheme

Adopted 11^th December 2008 and reviewed February 2010

Information to be published	How the information can be obtained	Cost
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) Bramley Parish Council	(hard copy and/or website) From Clerk’s Office or website	Website free Hard copies as per schedule
Who’s who on the Council and its Committees Contact details for Parish Clerk and Council members Location of main Council office and accessibility details	“
Staffing structure	Clerk’s Office
Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum Annual return form and report by auditor Finalised budget Precept Financial Standing Orders and Regulations Grants given and received List of current contracts awarded and value of contract Members’ allowances and expenses	Hard copies from Clerk’s office
Borrowing Approval letter	n/a
Class 3 – What our priorities are and how we are doing(Strategies and plans, performance indicators, audits, inspections and reviews)	Hard copy from Clerk’s Office
Parish Plan (current and previous year as a minimum)	“ (in progress)
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	Clerk’s office or website
Quality status	Hard copy from Clerk’s Office (in progress)
Local charters drawn up in accordance with DCLG guidelines	n/a
Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum	(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Agendas of meetings (as above) Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.	Clerk’s Office/website/village noticeboards
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. Responses to consultation papers	Clerk’s office
Responses to planning applications	Clerk’s office and WBC website
Bye-laws	n/a
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only	(hard copy or website)
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements	Hard copies from Clerk’s office
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy * Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	Clerk’s Office except * which is n/a
Information security policy Records management policies (records retention, destruction and archive) Data protection policies Schedule of charges )for the publication of information)	Hard copy from Clerk’s office
Class 6 – Lists and Registers Currently maintained lists and registers only	(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)Assets Register Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Register of members’ interests Register of gifts and hospitality	Available for inspection at Clerk’s office
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only	(hard copy or website; some information may only be available by inspection)
Allotments Burial grounds and closed churchyards	n/a
Community centres and village halls Parks, playing fields and recreational facilities Seating, litter bins, clocks, memorials and lighting	Hard copy from Clerk
Bus shelters Markets Public conveniences Agency agreements	n/a
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)	Hard copy from Clerk
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above
Correspondence	Hard copy or inspection at Clerk’s office.

Contact details:

All hard copies of documentation, or viewing of documentation by appointment, contact:
The Parish Clerk, Bramley Village Hall, Hall Road, Bramley, Surrey, GU5 0AX 01483 894138 bramleyparish@gmail.com

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ 10p per sheet (black & white)	Actual cost *
	Photocopying @ 20p per sheet (colour)	Actual cost
	Postage	Actual cost of Royal Mail standard 2nd class
Statutory Fee	n/a – no statutory fees	In accordance with the relevant legislation (quote the actual statute)

* the actual cost incurred by the public authority